Why is any one checking the fluid levels when the fork lift is hot ? (unless it is at the change of shift ? not mentioned in your query ? ) The logbook we use is simple and the daily check is done at the begining of each day of use which in Australia is compulsory and must be recorded, common sense is the required if you don't have that how did you get a forklift licence ? Check the web for an australian supplier of logbooks put in OH&S logbooks they have 38 various books for many industries.