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Alan Clark: Five key pointers on short-term forklift rental

Wednesday, 4 September 2019 ( #939 )
Alan Clark is Asset Manager at Doosan Industrial Vehicle UK. Doosan Industrial Vehicle is one of the world's leading manufacturers of forklift trucks.


In business, nothing is certain. Along with wider concerns over Brexit, the economy and growing political paralysis, most companies face a whole raft of on-going commercial challenges, from unpredictable spikes in demand and changing markets, to shortened contract periods and sudden shifts in business strategy.

Such uncertainty makes it difficult to commit to long-term contracts on materials handling equipment. So how can businesses provide the agility needed to respond to changing operational requirements, with minimum exposure to risk? Flexibility to hire and de-hire at short notice allows for greater responsiveness when it's needed and can offer additional support to an existing fleet - without the prospect of being burdened with unnecessary costs stretching into the future, or a punitive cancellation fee.

Used strategically, short-term rental can supplement the handling capacity of the forklift fleet and add the flexibility needed to cope with surges in demand or a sudden change in direction. But to achieve the best results, it's necessary to understand the dynamics of your own business as much as possible, to identify opportunities for creating flexibility and to plan how short-term rental can work to your advantage. Here are five key pointers to help you de-risk your operation:

1. Where can short-term rental help? There can be many reasons why a business should want to source a forklift on a short-term rental basis as opposed to going for a longer-term contract, typically fixed over five years with penalties for early termination.
Unexpected events may occur, such as a breakdown in the fleet, a sudden peak in demand, or a change in product profile. But often, it's less of a surprise. It may be a planned special promotion such as Black Friday, or the busy run-up to Christmas, where extra capacity in the fleet is needed for a week or two, or perhaps for several months. Then there are situations where a particularly heavy load needs to be lifted, from time-to-time, and it is beyond the load capacity of your on-site trucks. Hiring in a heavy lifter for occasional use may be the most cost-effective solution.
In addition, there may be circumstances where you are just uncertain about future needs, whether that's the number or type of trucks needed or for how long they will be required. It may be that a new contract looks promising but who knows? Short-term rental could be the safest option, and after six months, the situation may become a little clearer.
Of course, you may just need an extra truck or two to boost supply chain performance for a short period, just to clear a backlog or to respond to a specific customer order. Either way, enhanced service performance does wonders for customer loyalty and a short-term rental truck deployed at the right time could help secure future business.

2. Create flexibility. Looking ahead at planned events is an important step to using short-term rental to strategic advantage. Having a clear understanding of up-coming special promotions and peak periods allows you to book your requirements in advance to secure the necessary truck models with the most appropriate fuel type and lifting capacity. The good thing about short-term rental is that if circumstances change and fewer trucks are required, then they can be de-hired at short notice at minimum cost.
Of course, analysis of truck usage over time should give you an indication as to whether or not you need to expand the fleet on a longer contract basis, but a well-considered deployment of short-term rental vehicles should give you the flexibility to ensure performance and responsiveness throughout the year - off-setting risk and uncertainty.
It's worth remembering that short-term rental may be more costly than longer-term contract hire over twelve months, but the long-term costs of committing to a lengthy contract purchase arrangement, when the future is uncertain, could prove to be a far greater expense. It really depends on how flexible you need to be, and for how long.
Smaller businesses, in particular, may benefit from the flexibility short-term rental brings, as they are often more susceptible to fluctuations in demand and exposure to risk.

3. What type of truck? Matching the truck model, capacity and fuel type to the application is critical and should be discussed with an expert. Having the correct lifting capacity has important safety implications, but there are performance issues to consider, too. Having the correct rating of truck is, of course, critical; however, in addition to the weight of the goods being lifted, it's essential to consider their dimensions and the height to which they are to be lifted. Standard fork tines are a metre long, but depending on the load's dimensions and weight, you may need 1,200 mm or 1,800 mm long tines to provide the correct load centre.
he majority of trucks supplied to the market for short-term rental are 2.0 to 3.0 T capacity, although at Doosan, we offer an extensive range of counterbalance trucks from 1.5 T right up to 25 T - a far broader range than most suppliers.
Although the majority of trucks hired on a short-term rental contract tend to be diesel, both gas and electric models are popular, too, with electric trucks used widely in the food sector.

4. Safety, reliability and performance. Importantly, with a short-term rental contract, the responsibility for ensuring the safety of the vehicle is on the rental company. That's not the case with a long-term contract or leasing arrangement. So when selecting a short-term rental supplier, it is important to look for a reputable company with a well-maintained, safe and reliable fleet.
Having confidence in a supplier's ability to provide the right model of truck quickly - within 24 hours and with open de-hire arrangements - gives the responsiveness and flexibility needed for an agile operation.
Fleet size and network coverage are also important.

5. Be confident. Then there is the strength of the maker's brand to consider. Having a robust, well-engineered truck on site, from a world-leading manufacturer, gives confidence in a truck's ability to perform under the toughest conditions.

Short-term forklift rental offers a business the flexibility to respond to the many varied and unexpected challenges that hamper supply chain performance.
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